Alexandria Township

Alexandria, Minnesota  56308

Minutes of the meeting of 4-03-2006

 

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 3rd Day of April 2006.

 

ROLL CALL:  Supervisors present were Louis Ross, Jim Casper, Joel Dahlheimer, Bryon Alstead, and Roger Thalman.  Also present were Gregg Raisanen, Clerk and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Clerk Raisanen at 7:30 PM.

 

Ross, seconded by Casper, nominated Roger Thalman to be the chairman.  Nomination ceased and a unanimously vote was cast for Roger Thalman for chairman.

 

The meeting was turned over to Chairman Thalman.

 

Casper, seconded by Dahlheimer, nominated Louis Ross to be Vice-Chairman.  Nominations ceased and a unanimously vote was cast for Louis Ross as Vice-Chairman.

 

Ross, seconded by Casper, made a motion to adopt the agenda with the following additions:  Joint Zoning Board, Annexation Agreement, County Planning and Zoning, and Board of Review.  Motion carried unanimously.

 

Casper, seconded by Dahlheimer, made a motion to approve the minutes of the March 20, 2006 regular board meeting as written. Motion carried unanimously.

   

Alstead, seconded by Casper, made a motion to authorize payment of claims 6090-6103 in the amount of $7,162.59 and payroll in the amount of $3,853.01 for a total amount of $11,015.68.  Motion carried unanimously.

 

CITIZEN CONCERN’S:  A resident located off of N. Liberty Rd. expressed concern about the condition of the road due to a frost boil.  Supervisor Dahlheimer and Engineer Kuhn will inspect and direct Alden Just road maintenance to complete a temporary fix.

 

ENGINEER’S REPORT:  Engineer Kuhn presented the bid amounts for the reconstruction of the roads in the Golden Gate Area.  Bids ranged from $147,816.75 to $199,914.15 with Central Specialties providing the lowest bid.  Engineer Kuhn recommended that the board accept the low bid.  Dahlheimer, seconded by Casper, made a motion to award the contract for the reconstruction of the roads in the Golden Gate area to Central Specialties in the amount of $147,816.75.  Motion carried unanimously.

 

Clerk Raisanen will meet with Attorney Haseman to schedule a public hearing on the proposed future blacktopping of the area.

 

Chairman Thalman reported that the ALASR board is still investigated the feasibility of provided sewer to the Natures Edge plat.  Original estimates were $20,000/parcel; however, with some changes, the amount may be $16,000-17,000 per lot.

 

Engineer Kuhn reported that Douglas County would not allow township’s overlay projects to be included in the County’s projects as was done in the past.  Dahlheimer, seconded by Alstead, made a motion to authorize Engineer Kuhn to advertise for bids for the overlay of blacktop for the roads in the Carneva Acres area with a bid opening of May 2, 2006.  Motion carried unanimously.

 

Engineer Kuhn reported that the drainage structure in the road right of way along the Hwy. 29 frontage road and Lisa Ave. should be replaced.   The board directed Engineer Kuhn to obtain quotes for their consideration at a future meeting.

 

OLD BUSINESS:  Clerk Raisanen reported that approximately ¾ of the total cost spent last year for boarding fees and euthanasia were for cats.  Clerk Raisanen will determine if the township is obligated to pick up cats because of the animal ordinance.

 

NEW BUSINESS:  Clerk Raisanen reported that he published and posted a request for proposals for summer road maintenance services.  The deadline for proposals was March 31, 2006 and that he had only received one proposal provided by Alden Just Road Maintenance.  Clerk Raisanen reported that the proposal met the requirements as requested in the RFP.  Alstead, seconded by Casper, made a motion to contract with Alden Just Road Maintenance for summer road maintenance services for the following amounts:  Grading of roads:  $59.00/hr., Mowing of road ditches: $49.00/hr., Spraying Weeds:  $56.00/hr., Sweeping of roads:  $49.00/hr., other services:  $28.00/man hr.  Motion carried unanimously.

 

Clerk Raisanen provided the board four quotes for park maintenance:  Clean Cut quoted $75.00 and $50.00, D&K Home Services quoted $70.00 and $70.00, Hemming Lawn Care quoted $55.00 and $35.00, and Busy Bee quoted $40.00 and $45.00.  Dahlheimer, seconded by Alstead, made a motion to contract with Busy Bee Lawn Care for 2006 park maintenance.  Motion carried unanimously.

 

The following Board appointments were made:  LAR- Alstead with Dahlheimer as an alternate, AAEDC- Dahlheimer, Planning and Zoning- Ross, Dahlheimer, and Alstead, Roads- Dahlheimer, Lakes Regional Planning Agency- Casper, Park Inspection- Alstead.

 

Ross, seconded by Dahlheimer, made a motion to set the per diem rate at $50.00/meeting where minutes are recorded and the inspection rate at $30.00.  Motion carried unanimously.

 

Ross, seconded by Alstead, made a motion to set the incidental labor rate at $10.00/hr.  Motion carried unanimously.

 

Dahlheimer, seconded by Casper, made a motion to set the salary of the administrative assistant at $14.00/hr.  Motion carried unanimously.

 

Dahlheimer, seconded by Alstead, made a motion to set the salary of the Treasurer at $600.00/month.  Motion carried unanimously.

 

Dahlheimer, seconded by Ross, made a motion to set the salary of the Clerk at $600.00/month.  Motion carried unanimously.

 

Ross, seconded by Alstead, made a motion to set the mileage rate at the federal reimbursement rate. Motion carried unanimously.

 

Alstead, seconded by Ross, made a motion to designate the Echo Press as the official newspaper for notices.    Motion carried unanimously.

Ross, seconded by Casper, made a motion to designate the office located at 610 Fillmore Street and the township website as the locations for posting of notices.

 

Ross, seconded by Alstead, made a motion to designate Bremer Bank as the official depositor of funds for the Township.  Motion carried unanimously.

 

Ross, seconded by Casper, made a motion to designate Julie Haseman as the township attorney, Michelle Clark as the prosecution attorney, and Kristen Carr as the attorney for planning and zoning ordinances.  Motion carried unanimously.

 

Dahlheimer, seconded by Alstead, made a motion to appoint all supervisors as weed inspectors, and to appoint Joel Dahlheimer, as chief weed inspector.  Motion carried unanimously.

 

The supervisors set the annual road inspection for April 22, 20006 at 9:00 AM.

 

Clerk Raisanen presented the board different designs for an Alexandria Township logo constructed by students at ATC.

 

Chairman Thalman reported that the Joint Zoning Board has still not approved the proposed lot near the LeHommeDieu swimming beach.  They are waiting for an answer from MNDOT.

They also are considering a proposed PUD off of Bass Lake Road.  They have requested additional information from the property owner.

 

Chairman Thalman reported that Jim Taddai, City of Alexandria Administrator, inquired if the township will require the city to install water lines in the unimproved portion of the Phase II annexation area as a condition of the annexation agreement.  The board will consider this at a future meeting.

 

The Board discussed planning and zoning issues that were scheduled for the county planning commission.

 

The board discussed the vacate position on the township’s planning commission.  Ross, seconded by Casper, made a motion to appoint Lyle Hammerschmidt to the planning commission.  Motion carried unanimously.  The board will consider term limits at their next meeting.

 

Being no further business Dahlheimer, seconded by Alstead, made a motion to adjourn the meeting.  Meeting adjourned at 9:15 PM.

 

Respectfully Submitted.....

Gregg Raisanen, Clerk

 

Approved this _____ day of _________, 2006

Roger Thalman, Chairman