Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of 5-15-2006

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 15^th Day of May 2006.

ROLL CALL: Supervisors present were; Joel Dahlheimer, Louis Ross, Bryon Alstead, Jim Casper, and Roger Thalman. Also present was Gregg Raisanen, Clerk. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 PM.

Alstead, seconded by Ross, made a motion to adopt the agenda as presented. Motion carried unanimously.

Alstead, seconded by Casper, made a motion to approve the minutes of the May 1, 2006 regular board meeting as written. Motion carried unanimously.

Ross, seconded by Casper, made a motion to authorize payment of claims 6139-6158 in the amount of $12,327.95 and to authorize the transfer of $12,000.00 from the savings into the checking account. Motion carried unanimously.

Wayne Johnson, Chris Mitchell Accounting, provided a final copy of the 2005 financial audit. He reviewed the new format of the audit report and highlighted portions of the audit. Total revenues in 2005 were $884,760 and total expenditures were $829,925. No audit findings were noted in the audit report.

ENGINEER’S REPORT: Engineer Kuhn reported that at the request of Clerk Raisanen he is checking into the feasibility of paving the portion of Queen’s Road west of Maple Drive. He is determining if this portion of road is a township road.

Engineer Kuhn reported that there is a need to increase the contract amount for the Golden Gate area project in the approximate amount of $10,000.00 for culvert removal that was not part of the original bid.

Engineer Kuhn reported that he has determined that the gravel quantity needed for the township roads is 5,000 tons and the quote request will be published.

Engineer Kuhn presented the bid tabulation sheet for the Carneva Acres overlay project. Three bids were received in the amounts ranging from the low bid of $76,580.00 to $102,745.00. He indicated that if the board desires, a change order could be added to the contract to repair the roads in Erickson Heritage. Dahlheimer, seconded by Ross, made a motion to award the Carneva Acres road overlay project to Lakes Area Paving and Striping in the amount of $76,580.00. Motion carried unanimously.

Alstead, seconded by Casper, made a motion to authorize change order No. 1 in the amount of $9,600.00 for the Golden Gate Area road reconstruction project. Motion carried unanimously.

Sabrina Hartel, Queen’s Road, requested information regarding the proposed Golden Gate area blacktop project. She was informed that she would not be assessed twice for the project and that she probably would not be assessed until the rest of Queen’s Road would be blacktopped. She also was informed that the township would not require a culvert at this time underneath her driveway since the lack of a culvert is not impacted the township road.

NEW BUSINESS: Dennis Conn was present to discuss his upcoming request before the Douglas County Planning Commission for a conditional use permit to construct storage units on a piece of property located at the intersection of Hwy. 27 and CR 17. The board discussed that this area is located within a proposed commercial zone in the draft comprehensive plan and that he might request that the county rezone this area to commercial use. The board was ok with the plan as proposed as long as the plan did not exceed the 25% impervious requirement of the county.

Ben Oleson, CGI, was present and presented the board several recommendations from the zoning subcommittee for future land use planning within the township. The first recommendation was to adopt an interim Stormwater ordinance immediately. The board discussed the proposed language of the drafted ordinance and made some minor changes to the wording. Ben will forward a copy to attorney Kristen Carr for her review of the proposed ordinance. The second decision that needs to be made by the board is to what level the town board wants to control future planning and zoning: 1. Accept the recommendation of the subcommittee and adopt all but a few of the current Douglas County zoning and subdivision ordinances, 2. Adopt only those ordinances that it already has drafted, or 3. Do not adopt any ordinances and leave zoning and subdivision authority with the county. Chairman Thalman reported that he feels the township needs to adopt all of the ordinances and proceed with the administration of these ordinances. Supervisor Casper expressed concern about the procedures of administration of these ordinances and the board was in consensus that the procedures need to be work out prior to approval.

Being no further business Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 8:40 PM.

Respectfully Submitted.....

Gregg Raisanen, Clerk

Approved this _____ day of _________, 2006

Roger Thalman, Chairman