Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of 6-5-2006

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 5^th Day of June 2006 at the Alexandria Township Conference Room, 610 Fillmore Street.

ROLL CALL: Supervisors present were Louis Ross, Bryon Alstead, Jim Casper, and Roger Thalman. Also present was Gregg Raisanen, Clerk, and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 7:30 PM.

Alstead, seconded by Ross, made a motion to adopt the agenda with the addition of a citizen concern. Motion carried unanimously.

Alstead, seconded by Ross, made a motion to approve the minutes of the May 15, 2006 regular board meeting as written. Motion carried unanimously.

Ross, seconded by Casper, made a motion to authorize payment of claims 6159-6173 in the amount of $12,523.04 and payroll amount of $3,617.43 for a total of $16,140.47 and to authorize the transfer of $15,000.00 from the savings into the checking account. Motion carried unanimously.

CITIZEN’S CONCERNS: Supervisor Alstead reported that he has received concerns from residents regarding the condition of 50^th Ave. This road is being used as a haul road for contractors hauling material out of the gravel pit located off of 50^th Ave. The road will have to be restored after activity slows down.

OLD BUSINESS: Clerk Raisanen presented copies of proposed affidavit, Quit claim deed, and a letter directed to Attorney Scott Johnston regarding the storm water retention pond located within Wilderness Ridge. Ross, seconded by Alstead, made a motion to authorize Chairman Thalman and Clerk Raisanen to sign the Affidavit and Quit claim deed as drafted by Attorney Haseman and to authorize Attorney Haseman to send the letter as drafted. Motion carried unanimously.

NEW BUSINESS: Casper, seconded by Alstead, made a motion to consent to the issuance of a 3.2 liquor license to Three Havens General Store. Motion carried unanimously. Clerk Raisanen reported that he had received an application for an off-sale liquor license from Three Havens Store; however; he did not forward it to the board after consultation from County Attorney Karpen, it was determined since the store is located within three miles of the city limits of Alexandria, they would not be able to obtain an off-sale liquor license.

Clerk Raisanen reported that he had only received one quote for gravel and he did could not verify if the advertisement for quotes was published. The Board decided to wait until the next board meeting to award a gravel contract.

Clerk Raisanen reported that he has received one quote for liquid calcium chloride application in the amount of $0.88/gallon from Alden Just Road Maintenance. He indicated that he has contacted the contractor that is supplying the material for Douglas County, John Docken of Univar chemicals, and left a message twice to obtain a second quote and he has not returned his phone call. Ross, seconded by Alstead, made a motion to accept the written quote from Alden Just road Maintenance in amount of $0.88/gallon for liquid chloride application for up to 30,000 gallons. Motion carried unanimously.

PLANNING AND ZONING: The board discussed future planning and zoning issues that were before Douglas County planning commission. One issue was for an after the fact variance for a building located on East Lake Geneva that was constructed too close to the property line. The board was in consensus to not support the issuance of a variance as requested.

The board discussed the application for a conditional use permit for a home-based candy making business. The board had no concerns with this request as long as there was limited retail trade and no signage larger than 3 ft. by 5 ft.

The board had not concerns regarding the proposed split of a lot located near the intersection of N. Lake Jessie Rd. and W. Lake Jessie Rds.

Ben Oleson, CGI, was present to discuss future planning and zoning within Alexandria Township. He reported that the planning commission, at their last meeting, made the recommendation that Alexandria Township draft and adopts all planning and zoning ordinances with the exception of feedlot inspections. The board was in consensus to proceed with the planning commission’s recommendation.

The board discussed the proposed storm-water management ordinance that was drafted. Ben Oleson reviewed the administration and procedures of the proposed ordinance. The board was in consensus to not require a separate application fee for administration of this ordinance. If the ordinance were adopted, an ordinance for a board of adjustments would have to be adopted. After future discussion, Ross, seconded by Alstead, made a motion to table consideration of the ordinance until later in the meeting. Motion carried unanimously. Discussion was tabled at 9:05 PM.

ENGINEER’S REPORT: Engineer Kuhn reported that the Golden Gate area road reconstruction project was proceeding with the final grading being completed. More aggregate and seeding is the final part of the project that needs to be completed.

Engineer Kuhn reported that the contractor that was the low bidder for the Carneva Acres road project does not have the $5,000,000 liability insurance amount as specified in the request for bids; however does have a $1,000,000 liability limit. Ross, seconded by Alstead, made a motion to amend the insurance liability in the contract for the Carneva Acres paving project to $1,000,000.00. Motion carried unanimously.

Engineer Kuhn reported that the Douglas County Engineer has a proposed solution to lower the pond level located along N. McKay Ave. The county will be requesting that Alexandria Township pay for a portion of the construction amount.

Ross, seconded by Alstead, made a motion to authorize Clerk Raisanen to subscribe to the Echo Press newspaper. Motion carried unanimously.

Ross, seconded by Alstead, made a motion to un-table discussion regarding the storm water management ordinance. Motion carried unanimously. Discussion was un-tabled at 9:32 PM.

Alstead, seconded by Casper, made a motion to adopt resolution 06-02, a resolution adopting Alexandria Township Ordinance #107, an interim ordinance establishing Storm water Management Regulations. Motion for: Alstead, Ross, Casper, Thalman. Motion against. None. Motion carried.

Ross, seconded by Casper, made a motion to approve the proposed summary of ordinance number 107 and to authorize publishing a summary of ordinance #107. Motion carried unanimously.

Being no further business Ross, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 9:50 PM.

Respectfully Submitted.....

Gregg Raisanen, Clerk

Approved this _____ day of _________, 2006

Roger Thalman, Chairman