Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of 5-21-2007

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 21^st Day of May 2007 at the Alexandria Township Conference Room, 610 Fillmore Street.

ROLL CALL: Supervisors present were Bryon Alstead, Joel Dahlheimer, and Louis Ross. Also present were Clerk Gregg Raisanen and Mona Billmark, Treasurer. Also present were Jeff Kuhn, Township Engineer and Ben Oleson, Township Zoning Administrator. As said members formed a quorum and the meeting was called to order by Vice-Chairman Ross at 7:33 PM.

Alstead, seconded by Dahlheimer, made a motion to adopt the agenda as presented. Motion carried unanimously.

Alstead, seconded by Ross, made a motion to approve the minutes of the May 7, 2007 regular board meeting as written. Motion carried unanimously.

Dahlheimer, seconded by Alstead, made a motion to authorize payment of claims 7144-7158 in the amount of $6,698.69 and to authorize the transfer of $3,500.00 from the savings into the checking account. Motion carried unanimously.

Supervisor Jim Casper arrived.

Wayne Johnson, Chris Mitchell Accounting, reviewed the final 2006 financial audit report with the supervisors. Total cash assets at the end of the year were $562,203.00 and total net assets were $1,369,995.00. Total fund balance at the end of the year was $398,210, an increase of $52,673 from the previous year. Total change in net assets was $230.314. Dahlheimer, seconded by Alstead, made a motion to accept the 2006 financial audit as presented. Motion carried unanimously.

PLANNING AND ZONING: Dahlheimer, seconded by Alstead, made a motion to adopt resolution 07-04, a resolution adopting adult entertainment uses and establishment ordinance number #112. Motion carried unanimously.

Dahlheimer, seconded by Alstead, made a motion to adopt resolution 07-05, a resolution ordering adoption of the summary of ordinance #112. Motion carried unanimously.

Alstead, seconded by Casper, made a motion to adopt resolution 07-06, a resolution adopting an amendment to section IV(Planned unit developments) of the Alexandria Township interim zoning ordinance #109. Motion carried unanimously.

Clerk Raisanen reported that the township had received two quotes for sewer inspection services. On site evaluation services quoted $95.00/design review and $120.00/final inspection and Alex Construction Co, Inc quoted $125.00/design review and $125.00/final inspection. Zoning Administrator Oleson reported that Douglas County had expressed a willingness to also provide these services; however, he did not know what the cost would be. Dahlheimer, seconded by Alstead, made a motion to accept the quote by On Site Evaluation Services for sewer inspection services. Motion failed. Dahlheimer, seconded by Alstead, made a motion to table action until the next meeting. Motion carried.

CITIZEN CONCERNS: Gary Thompson and Tony Johnson were present to inquire into the status of Neewana Beach Road and requested that the road be considered for paving. Supervisor Ross reported that the township has formed a transportation committee and is in the process of reviewing transportation patterns and future needs for Alexandria Township roads. Clerk Raisanen reported that the township would be trying out a new product on this road this summer, which is to help stabilize the road surface, which may help with maintenance of the road. He also reported that the townships paving policy is for the benefiting property owners to pay ½ the cost of the new blacktop and there are only two property owners along this stretch of road. The other method is for property owners who use the road to agree to pay the cost by unanimously signing a petition. Gary Thompson also requested that the cul-de-sac at the end of Geneva Drive be connected to E. Lake Geneva Rd., which would lessen the traffic on Neewana Beach Rd. Supervisor Ross indicated that the transportation committee will be reviewing all roads so this request may be considered.

PLANNING AND ZONING CONTINUED. Clerk Raisanen reported that Ben Oleson and he had met with Jim Taddai and Bruce Jasperson regarding building code enforcement. The city indicated that they have the staff and would be willing to contract with the township for building code inspection services. Dahlheimer, seconded by Casper, made a motion to proceed with adoption of enforcement of the state building code throughout the entire township and the board set a public informational meeting for June 11, 2007 to gather public input. Motion carried unanimously.

Ben Oleson reported that the planning commission held a public hearing regarding updated zoning maps with no objections.

Ben Oleson reported that he had discussed county complaints regarding previous zoning violations with Attorney Michelle Clark and she recommended that a date be set to decide which matters should be pursued. Dahlheimer, seconded by Alstead, made a motion to not pursue any action on complaints received from the County for violations that occurred prior to January 1, 2007. Motion carried unanimously.

The board directed Zoning Administrator Oleson to purse any anonymous complaints that he receives.

ENGINEER’ REPORT: Engineer Kuhn and Zoning Administrator Oleson presented a draft of a driveway ordinance. Dahlheimer, seconded by Alstead, made a motion to set a public hearing on June 11, 2007 at 7:00 PM to gather comments regarding the proposed driveway ordinance. Motion carried unanimously.

Engineer Kuhn requested that ALASR had opened the bids for the sewer expansion project and had awarded the project to the low bidder, Dunick Brothers Construction. He indicted that the cost for the townships share for widening Queens’s road came in less than the engineer’s estimate. Alstead, seconded by Casper, made a motion to accept the bid for the Queens road-widening project. Motion carried unanimously.

Clerk Raisanen reported that Chairman Thalman had received a notice to vacate a .58-acre portion of plats Longboat Commons and First Amendment to Longboat Commons. Attorney Haseman had reviewed the request and determined that if the township has no interest or concerns that the board should sign the acknowledgement. Dahlheimer, seconded by Casper, made a motion that the township has neither objection nor no interest in the-.58-acre parcel to be vacated within Longboat Commons and authorize Vice-Chairman Ross to sign the acknowledgement. Motion carried unanimously.

Clerk Raisanen reported that he had received a request from a resident on Queen’s Road for a watch for children sign. Engineer Kuhn reported that he believes that there is an existing sign not to far away from the requested sign. Clerk Raisanen will view and report back to the resident.

NEW BUSINESS: Clerk Raisanen presented two written quotes for Calcium Chloride application. Alden Just Road Maintenance quoted $.90/gallon and Univar, Inc. quoted $.828/gallon through Douglas County. Alden Just road maintenance will apply as often as needed throughout the summer, whereas, Univar makes one application. Alstead, seconded by Casper, made a motion to accept the quote provided by Alden Just Road Maintenance for Calcium Chloride application in the amount of $.90/gallon. Motion carried unanimously.

Clerk Raisanen provided two written quotes for class 5 gravel. Alden Just Road Maintenance quoted $8.45/ton for an estimated cost of $42,250 and Central Specialties quoted $5.20/ton for an estimated cost of $26,000.00. Alstead, seconded by Casper, made a motion to accept the quote by Central Specialties in the amount of $5.20/ton for class 5 gravel. Motion carried unanimously.

Being no further business, Alstead, seconded by Dahlheimer, made a motion to adjourn the meeting. Meeting adjourned at 9:05PM.

Respectfully Submitted..... Approved this _____ day of________, 2007

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Gregg Raisanen, Clerk Roger Thalman, Chairman