Alexandria Township
Alexandria,
Minnesota 56308
Minutes
of the meeting of 10-01-2007
A regular meeting of the Board of
Supervisors of Alexandria Township was held on the 1st Day of
October 2007 at the Alexandria Township Conference Room, 610 Fillmore Street.
ROLL CALL: Supervisors present were Bryon Alstead, Joel
Dahlheimer, Jim Casper, Louis Ross, and Roger Thalman. Also present were Clerk Gregg Raisanen and
Mona Billmark, Treasurer. As said
members formed a quorum and the meeting was called to order by Chairman Thalman
at 7:30 PM.
Alstead, seconded by Dahlheimer,
made a motion to adopt the agenda with the addition of designation of
representatives to the County Water Planning Task Force and the Flood Board.
Motion carried unanimously.
Ross, seconded by Casper, made a
motion to approve the minutes of the September 17, 2007 regular board meeting
with a correction on a passed motion being not unanimous. Motion carried
unanimously.
Ross seconded by Casper, made a
motion to authorize payment of claims 7311-7322 in the amount of
$31.548.02 and net payroll in the amount
of $3,275.65 for a total of $34,823.67 and to authorize the transfer of
$20,000.00 from the savings into the checking account. Motion carried unanimously.
CITIZEN CONCERNS: The board discussed the cleanup of the public
access to Lake Burgen. In the past, the
road maintenance contractor has removed debris on a complaint basis when the
township was notified of any garbage.
Dahlheimer, seconded by Alstead, made a motion to have the road
maintenance contractor to check the Burgen Access on a twice a month basis
during the summer months. Motion carried
unanimously.
Rod Eldevik reported that he is
expecting an increase of water going onto his property as a result of the
rebuilding of Queens Road. He indicated
that the centerline culvert under Queens Road near his property has been buried
for more than 30 years and now that the culvert has been replaced, drainage
from the south side of the road will flow to the north onto his property. He is concerned about the increase in
drainage onto his property.
PLANNNING AND ZONING: The board considered the Conditional Use
Permit submitted by Martin Gay to allow the removal of 50-60 yd3 of material
and regrade in a shoreline area. The
planning commission recommended approval of the permit with four
conditions. Ross, seconded by Alstead,
made a motion to approve the Conditional Use Permit for Martin Gay to allow
removal and regarding of a shoreline area with the 4 conditions as recommended
by the Planning Commission. Motion
carried unanimously.
Attorney Michelle Clark reported
back to the board her findings regarding the Zunker Junkyard. She indicated that there is a case where a
junkyard was required to remove all junk within a certain time frame after the
zoning jurisdiction changed from the County to a City, which is similar to the
Zunker Junkyard. She reported that the
township does have the enforcement authority to enforce the township’s
ordinances. She also indicated that the
township could proceed with a timeframe for removal or since the violation have
occurred prior to the township assuming zoning authority to require that no
additional junk be added. She also
reported that if the township proceeds with enforcement, the township would have
to treat all similar properties the same.
The board requested that Attorney Clark meet with County Attorney Karpen
to get all of the previous history of the junkyard and report back to the
board.
Two bids submitted for road
maintenance services were opened. Canyon
Contracting bid the following amounts:
Removal of snow with a motor grader $63.50/hr., removal of snow with a
truck with plow, wing and sander $63.50/hr., Grading of roads with a motor
grader $63.50/hr., Misc. maintenance $28.90/hr., Mowing of road ditches
$44.90/hr., Spraying of weeds $54.90/hr., and Sweeping of road $48.90/hr. Alden Just Road Maintenance bid the following
amounts: Removal of snow with a motor grader
$70.00/hr., removal of snow with a truck with plow, wing and sander $70.00/hr.,
Grading of roads with a motor grader $64.00/hr., Misc. maintenance $30.00/hr.,
Mowing of road ditches $50.00/hr., Spraying of weeds $56.00/hr., and Sweeping
of road $52.00/hr.
Zoning Administrator Oleson
presented information regarding the final plat of East Gate CIC. He indicated that the 33 ft. easement that
was a condition of the plat would be recorded.
In addition, the language in the declaration pages meets the requirements
of the conditions that were outlined by the planning commission. Ross, seconded by Alstead, made a motion to
approval the Final Plat of Eastgate CIC since the conditions have been
satisfied. Motion for: Ross, Alstead, Casper, Dahlheimer, Thalman. Motion against: None. Motion carried unanimously.
Zoning Administrator Oleson
reported that Attorney Kristen Carr provided her opinion regarding the
preliminary plat for Gavins Point. She
reported that the township could require the applicant to begin the process
over since the one-year time frame has been expired or the township could allow
the applicant to proceed with the original plan and grant a one-year
extension. Ross, seconded by Casper,
made a motion to require the owner of Gavin’s Pt. to start over with a new
preliminary plat application whenever they begin to proceed with the
project. Motion carried unanimously.
The board discussed the Eldevik
drainage issue again. Mr. Eldevik wants
assurance from the township that the new culvert will not cause additional
drainage issues on his property.
Engineer Kuhn reported that the new culvert was placed at the same
elevation as the old culvert. The board
directed Engineer Kuhn to work with Mr. Eldevik to determine a possible
solution.
Zoning Administrator Oleson
recommended that the Zoning subcommittee meet to discuss any possible changes
to the zoning and subdivision ordinances prior to the public hearing to
consider adoption of permanent ordinances.
Clerk Raisanen reported that he
had received a proposed contract from the City of Alexandria for building code
inspection services and that the township is required to name their building
inspector to the State of Minnesota. The
board will consider these at the next meeting.
Zoning Administrator Oleson will
submit a proposal by CGI for zoning administration services for the board’s
consideration at the next meeting.
ENGINEER’S REPORT: Engineer Kuhn reported that all the class 5
has been hauled onto Queens Road so therefore the paving could be completed by
the end of the week. Clerk Raisanen will
notify Attorney Haseman to prepare a schedule for an assessment hearing.
Engineer Kuhn reported that he
had made some minor changes to the road standards and the board will consider
adoption at the next meeting.
Engineer Kuhn reported that he
has been trying to obtain easements for the Whispering Oaks drainage
project. He also reported that the work
that was directed on the Van Zomeren property had been completed. Also the section of Shadow Lane that was dug
up should be paved by the end of the week.
NEW BUSINESS: The board considered the road maintenance bids. Clerk Raisanen made the recommendation to not consider any action on this until more information could be gathered regarding Canyon Contracting as a responsive bidder. Alstead, seconded by Casper, made a motion to extend the current road maintenance contract with Alden Just Road Maintenance for one month to allow time to gather additional information on the current bids submitted for services. Motion carried unanimously. Clerk Raisanen and Supervisor Dahlheimer will meet with Canyon Contracting.
Ross, seconded by Alstead, made a motion to appoint Supervisor Dahlheimer to the Flood Board. Motion carried unanimously.
Being no further business, Ross, seconded by Casper, made a motion to adjourn the meeting. Meeting adjourned at 9:30PM.
Respectfully
Submitted.....
Approved this _____ day of________, 2007
_______________________________ ______________________________
Gregg Raisanen, Clerk Roger
Thalman, Chairman