Alexandria Township

Alexandria, Minnesota 56308

Minutes of the meeting of 10-06-08

A regular meeting of the Board of Supervisors of Alexandria Township was held on the 6th Day of October 2008 at the Alexandria Township Conference Room, 610 Fillmore Street.

ROLL CALL: Supervisors present were Bryon Alstead, Joel Dahlheimer, Jim Casper, Louis Ross, and Roger Thalman. Also present were Clerk Gregg Raisanen and Mona Billmark, Treasurer. As said members formed a quorum and the meeting was called to order by Chairman Thalman at 6:00 PM.

Alstead, seconded by Dahlheimer, made a motion to adopt the agenda with the addition of Donway Drive/Court under Engineer’s report. Motion carried unanimously.

Alstead, seconded by Dahlheimer, made a motion to approve the minutes of the 9/15/08 regular board meeting. Motion carried unanimously. Clerk Raisanen stated that since the special board meeting on 9/16/08 was closed to the public, no official action could be taken during that meeting. The board directed the clerk to re-write these minutes for approval at the next meeting.

Dahlheimer, seconded by Casper, made a motion to authorize payment of claims 8303-8324 in the amount of $25,856.25, net payroll: $3,202.33, for a total of $29,061.58 and a transfer from savings into checking of $22,000.00. Motion carried unanimously.

CITIZEN CONCERNS: None

PLANNING AND ZONING: Clerk Raisanen presented a brief overview of final plat for Gavins Point. He stated that the applicant has met, or is in the process of meeting, all final plat application requirements and the specific conditions of preliminary plat approval. Three remaining issues were unresolved for the board’s consideration. He stated that the developer, PSD, LLC, was proposing to furnish the town security in the form of savings certificates. Mr. Curt Martinson, who was representing the developer, explained that they used this method of security with the City of Ramsey and it was successful. Mr. Martinson stipulated that the savings certificates would be assigned to the town. If PSD defaults, the town is entitled to cash and deposit those certificates. Clerk Raisanen informed the board that the township attorney had reservations about accepting this method of security since our zoning ordinance stipulates three forms of security: performance bond, letter of credit or cash escrow. The second issue was stormwater maintenance. Mr. Martinson declared that the developer would maintain the pond for one year and provide a 2-year warranty. Engineer Kuhn said that the inspection fee would be approximately $5,000.00. The third issue was payment of the park dedication fee. The Douglas County Parks Director assessed the development $7,800 (26 lots x $300/lot). Mr. Martinson informed the board that this fee has been paid. Dahlheimer, seconded by Alstead, made a motion to approve the final plat of Gavin’s Point contingent upon approval by the township attorney of the developer’s agreement. Roll: Alstead, Ross, Casper, Dahlheimer, Thalman – yes. Motion carried unanimously.

ENGINEER’S REPORT: Queens Road and Maple Drive – Engineer Kuhn reported that the Queens Road/Maple Drive paving project was almost complete with the exception of shouldering. In the LeHomme Dieu Heights area –the final lift is scheduled to go on this week.

Clerk Raisanen asked if Engineer Kuhn had opportunity to look at Jerry Hendricks’ driveway on Queens Road. The landowner was not satisfied with the connection between the bituminous and the driveway. Engineer Kuhn said he might have the contractor give some options.

Alden Just Road Maintenance was completing the repair of Maple Drive this week. Lakes Area Paving is doing the blacktop portion of the project.

Supervisor Dahlheimer stated that he and Alden Just inspected Donway Drive and found breaks in the curb and dips in the road surface that settled. There are a total of six dips, three major and three minor. Alden Just stated that the curb repair would be approximately $30/foot ($6,000 total); the cost to excavate blacktop and haul away debris would be $1,500 and the bituminous cost would total $4,206, bringing the whole project to around $11,706. Chairman Thalman asked Engineer Kuhn if the road was still under warranty. Engineer Kuhn stated that it was not. Ross, seconded by Alstead, made a motion to re-assess this project in the spring. Motion carried unanimously. Alden Just to install a “dip in the road” sign.

NEW BUSINESS: Clerk Raisanen presented the board one proposal for winter road maintenance from Alden Just Road Maintenance. The following fees for services was proposed: removal of snow w/motor grader @ $79/hr; removal of snow with a truck/plow/wing & sander @ $79/hr; grading of roads w/motor grader @ $73/hr; sign installation, tree removal, other maintenance @ $32/hr; blowing of snow w/snowblower @ $115/hr; hauling of snow w/dump truck @ $72/hr. ; base fuel amounts of $3.75 ⁹/gal. for dyed fuel and $3.99⁹/gal. for highway fuel. Clerk Raisanen stated that the fees are $9 more/hr. than last year’s snow removal contract. The increase is due to flux in the fuel surcharge. Alstead, seconded by Ross, made a motion to contract with Alden Just Road Maintenance for period of October 6, 2008-March 31, 2009. Motion carried unanimously.

The board discussed the mediation agreement recommended for approval between Alexandria Township and Richard and Judi Zunker. Casper, seconded by Alstead, made a motion to accept the terms and conditions agreed to in the mediation agreement between Alexandria Township and Richard and Judi Zunker and to dismiss the claim against them. Roll: Alstead, Ross, Casper, Dahlheimer, Thalman - yes. Motion carried unanimously.

Clerk Raisanen stated that the township had received a proposal from Chris Mitchell to perform the 2008 financial audit for $3,800. Alstead, seconded by Ross, made a motion to accept the proposal from Chris Mitchell in the amount of $3,800.00. Motion carried unanimously.

Clerk Raisanen recommended that three additional election judges be appointed for the upcoming general election. Casper, seconded by Alstead, made a motion to appoint Paul Stennes, Beth Janson and Barb Sather. Motion carried unanimously.

Clerk Raisanen stipulated that the township needs to acquire six more voting booths. They cost $210 plus ship/handling. Ross, seconded by Alstead, made a motion to authorize Clerk Raisanen to purchase six additional voting booths. Motion carried unanimously.

Being no further business, Dahlheimer, seconded by Alstead, made a motion to adjourn the meeting. Meeting adjourned at 6:50 PM.

Respectfully Submitted..... Approved this _____ day of________, 2008

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Gregg Raisanen, Clerk Roger Thalman, Chairman